WEBSITE TERMS AND PRIVACY POLICY This Privacy Policy & Website Terms Policy explains the policy of Illustrated London News Limited (“ILN”), Company No. 15725542 whose registered address is Soho Works, The Tea Building, 4th Floor, 56 Shoreditch High Street, London E1 6JJ United Kingdom. Contact email: [email protected] ILN’s primary line of business is to provide a wide range of marketing, content, digital and media services, and sell and promote publishing and heritage products. These services are provided to an evolving and wide group of clients – including companies requiring marketing and editorial services, advertisers and buyers of special edition magazines, books and artworks. ILN is committed to protecting and respecting your privacy. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). Where we decide the purpose or means for which personal data supplied by you or us is processed, we are the “data controller”. Illustrated London News Ltd has been registered as a Data Controller for more than 10 years with the UK Information Commissioner’s Office (ICO), the UK supervisory authority for personal data. Our registration number Z1853999. Specifically, ILN is committed to ensuring that all data processing is: • processed lawfully, fairly and in a transparent manner; • collected for specified, explicit and legitimate purposes; • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed; • accurate and, where necessary, kept up to date; • kept in a form which permits identification of data subjects for no longer than is necessary; and • processed in a manner that ensures appropriate security of the personal data. This statement explains when and why we collect personal information about people who interact with our company or visit our websites, how we use it, the conditions under which we may disclose it to others and how we keep it secure. You have the right to contact us in order to remove consent, to correct, amend, or to erase your personal data at any time, where relevant. Where your information is required for statutory record keeping purposes, we reserve the right under UK Data Protection law not to comply with your request. ILN uses various applications to administer your personal data. We do not use these tools to perform any kind of automated decision-making about you. What information do we collect about you? Information may be collected in the following ways: • As a client or prospect client of our services • Via opt-in to our marketing communications • Via our website contact forms, • Face-to-face (e.g. in a meeting or at an industry event) • Phone (e.g. in a telephone conversation with a member of our sales team) • Email (e.g. in a negotiation with one of our team) • Desk research (in this case, only publicly-available personal information is processed –e.g. we may find and store information that you have posted on LinkedIn or listed in a directory) • Post (e.g. we may record data that you send to us by post) What type of information is collected? The types of data we will collect may include: – • Contact Data: your name, corporate email address, workplace address, job title, phone number • Correspondence Data: records of emails that we have sent you/you have sent us. • Research Data: Written records/notes of conversations that you have had with our sales, editorial and account management teams; publicly-available information such as that which you have posted on LinkedIn, in a directory or which is available on a corporate website; • Subscription Data: details of a subscription you have taken out with us, including username, passwords, account information. • Financial Data: your payment information and transactions, including your payment for subscriptions with us or services you have supplied to us • Analytics Data: your IP address or other device identifier, technical log information (as described below under the subheading “Log Data”) cookies (as described below under the subheading “Cookies”), and information about how you use our website. We collect information about you to service your business, manage your project, manage your account and to email you about other services, company news, services, products and events that we believe are of interest to you. ILN will never share your information for marketing purposes with companies outside of ILN. How do we use information collected about you? The Data is kept for the time necessary to provide services or business information. ILN will not give your data to any third parties and for the avoidance of doubt, will never give your personal details to third parties for marketing or other non-essential purposes. We use information held about you in the following ways: • to carry out our obligations arising from any contracts entered into between you and us; • to make a decision on whether or not to try and sell our services to you • to deliver a tailored programme of account management • to provide you with information, products or services undertaken by ILN which we feel may interest you • to allow you to participate in features of our services • to notify you about changes to our services and products • to carry out analysis and customer profiling • to ensure that content from our website is presented in the most effective manner for you and for your computer; • To maintain our own accounts and records (including the processing of subscriptions); We may contact you by post, phone, email, SMS and other electronic means. Detailed information on the processing of personal data Personal Data is collected for the following purposes and using the following services: Google Analytics (Google Inc.) This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics, a web analysis service provided by Google Inc. (“Google”). which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit allaboutcookies.org Google utilises the data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services. Google may use the data collected to contextualise and personalise the ads of its own advertising network. You can read Google’s privacy policy here for further information http://www.google.com/privacy.html. External Links Our websites contains links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policies. Social Media Platforms Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively. Our websites may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account. Contact/Sign-up Form If you fill in our sign up form with your data, you authorise this website or our company to use these details to reply to requests for information, proposals, newsletters or any other kind of request as indicated by the form. Personal Data collected may include: email address, first name and last name, job title, phone number, company name and company address. Third party services We sometimes use a third-party provider, MailChimp, an email address management and message sending service to deliver our newsletters and emails. In order to make sure we do not bother you with irrelevant emails, we retain your communications preferences on its database that has tools for bulk emailing. These services may also gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our email communications. For more information, please see MailChimp’s privacy notice https://mailchimp.com/legal/privacy/. You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing us at [email protected] We may receive information about you if you use any of the other partners or clients we work with or the other services we provide. There are certain third parties with whom we have to work closely (including, for example, business partners, professional advisers, sub-contractors in delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and we may receive information about you from them. We subscribe to services including Pearlfinders and Econsultancy who supply services to marketing agencies such as ILN in order to provide targeted market intelligence and identify suitable clients for our business. The Pearlfinders privacy policy can be found here. https://www.home.pearlfinders.com/privacy and Econsultancy at https://www.centaurmedia.com/privacy Access to your information and correction You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at the following address [email protected]. We want to make sure that your personal information is accurate and up to date. You may ask us to correct, update or remove information you think is inaccurate. As a data subject, we acknowledge that you have a right to control whether or not we collect and process personal data on you, and to ask for us to stop processing/delete data that we hold. We may disclose your personal information to third parties: • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets. • If ILN or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets. • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms of Use and other agreements; or to protect the rights, property, or safety of ILN, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. Changes to our privacy policy We keep our Privacy Policy under review and we will place any updates on this web page. This privacy policy was last updated on 14th November 2024. How to contact us ILN is committed to ensuring that we process personal data in line with your wishes, so please contact us if you have any questions about our privacy policy or information we hold about you: by emailing [email protected]. Company No. 15725542 whose registered address is Soho Works, The Tea Building, 4th Floor, 56 Shoreditch High Street, London E1 6JJ United Kingdom. Contact email: [email protected]